Meeting Minutes – Thursday, May 12, 2016

Beaver Acres Elementary School
PTO Meeting Minutes
May 12, 2016

Board Attendees:

Christina Hall, President
Amy Kraft, Vice President
Mercedes Dillon, Treasurer – Absent
Beth Ellington, Volunteer Coordinator
Whitney Lyons-Brasier, Secretary

Additional Attendees:

Carrie Ferguson
Stacy Geale
Sarah Widmer
Valerie Rojas

  • Welcome and Introductions
  • Open Forum (10 minute limit)
  • Carnival – Valerie Rojas
    • Keep it or get rid of it?
    • Need 15 Volunteers
    • 8 cannot make it to meetings but were happy to do volunteer meeting
    • Safe Splash – would like to have a booth and prizes
    • SuperPlay – Booth and prizes
    • Girl Scouts – Bean bag toss and prizes
    • We have 15 volunteers from e-mail responses
    • 5 others have volunteered verbally
    • Some PTO volunteers
    • 5th graders are interested in building booths/working booths
    • Ideas for games:
      • Spin art
      • Clown basketball
      • Bowling
      • Ring toss
      • Angry birds
      • Pie in the face
      • Dunk tank
      • Bounce house
      • Photo booth
      • Fishing game
      • Donut game
      • Mini golf
      • Fish bowl
      • Dum dums
    • Food:
      • Cotton Candy
      • Hot Dogs
      • Sno Cones
    • Donations:
      • Park Lanes
      • Safe Splash
      • Papa’s Pizza
    • Plan out timeline of next year at next meeting on June 9th.
    • Carnival is cancelled for this year and moved to next school year
  • Principals Report-Stacy Geale
    • State testing is in progress
    • Using technology for testing
    • Excited about T-Shirts for Beaver Dash
    • Thank you for treats
    • Carrie will be principal at Templeton Elementary next year
  • Teachers report – Sarah Widmer:
    • Thank you for the treats
    • Coffee bar was a hit
    • Arts for Smarts raised $9,692 and already have corporate sponsors for next year
    • Kindergarten submitted budget and $295 for camp learned a lot was approved
    • Put together amount for each grade
    • 3rd grade wants science day for $370 (Approved)
  • Treasures Report/Budget – Mercedes Dillion- Absent
    • Per e-mail, we are balanced through the end of March

New Business:

  • Vote for Board Positions – Christina Hall:
    • Held vote on the following:
      • Alison Stone – Secretary
      • Whitney Lyons-Brasier – Treasurer
      • Amy Kraft – No longer on the board
      • Christina Hall – President
      • Beth Ellington – Volunteer Coordinator
    • Unanimous Vote for all above

Old Business:

  • Dining Night Out – Amy Kraft
    • May 25th from 4-8 pm is Burgerville Dining Night Out – Amy will put a sign-up sheet in the teachers’ lounge
    • Papa’s Pizza brought in $256
  • Box Tops – Christina Hall:
    • $412 from box tops
  • Jog-A-Thon – Christina Hall:
    • Christina bought paper to correspond with Kirk’s colors
    • Christina will be here Tuesday dividing up shirts
    • Christina will buy otter pops and put them in the freezer
    • We have volunteers but not as many as Kirk would like
    • Parents can hand out treats
    • Need Safety pins
  • Student Directory – Christina Hall:
    • Forms went out last week
    • We will get them out early in the school year
  • Movie License – Christina Hall
    • 1, 2, 3, 4, or 5 years?
    • $500, $1000, $1400, $1700 or $2,000
    • Christina will buy the 3 year license
    • Shine is having a movie night on June 7th or 8th
  • Field Day – Christina Hall:
    • Tents
    • Snacks
    • Be Here

Adjourned