Meeting Minutes – Monday, April 4, 2016

Beaver Acres Elementary School
PTO Meeting Minutes
April 4, 2016

Board Attendees:

Christina Hall, President
Amy Kraft, Vice President
Mercedes Dillon, Treasurer
Beth Ellington, Volunteer Coordinator
Whitney Lyons-Brasier, Secretary

Additional Attendees:

Alison Stone
Sara Bryant
Susan LaClair (SuperPlay Rep.)
Daniel Lemke

  • Welcome and Introductions
  • Open Forum (10 minute limit)
  • Principals Report-Stacy Geale – Not Present
  • Teachers report – Sara Bryant:
    • Gearing up for Arts For Smarts
      • Have a lot of donations
      • Can not have a raffle. Instead there will be a silent auction with “Buy it Now” options
      • Yahoo! Purchased $300 worth of art for their lobby
      • Event is 2 weeks from tonight
  • Treasures Report/Budget – Mercedes Dillion
    • Oaks Park issue Mercedes e-mailed about
    • Budget needs complete overhaul
    • Kinder Request is OK’d
    • We “OK” $1,379.85 for transportation quote but nothing else unless proof is provided
    • Balanced through February
  • Susan LaClair (SuperPlay Rep)
    • SuperPlay wants to support the schools
    • They offer bowling, laser tag and have restaurant and bar
    • Fundraising nights w/ 50% of proceeds going to schools
    • Summer fun pass – $10/pass and we can sell for whatever fundraiser
    • Will work w/in our budget
    • Field Trips
    • School Carnivals

New Business:

  • Board Nominations – Christina Hall:
    • Hold vote on the following at next meeting:
      • Alison Stone – Secretary
      • Whitney Lyons-Brasier – Treasurer
      • Amy Kraft – No longer on the board
      • Christina Hall – President
      • Beth Ellington – Volunteer Coordinator

Old Business:

  • Committee Positions:
    • Will send list out to parents via teacher’s boxes
    • Set up newsletter link on website
    • Daniel Lemke will be our “Web Master” next year
    • Alison Stone will prepare newsletter
  • Art Lit – Absent
  • Volunteer Appreciation
    • Staff puts something on for volunteers at the end of school
    • PTO is skipping it this year
  • Dining Night Out – Amy Kraft
    • We don’t know about Papa’s Pizza yet
    • Amy will go and get check and deposit it
  • Cookie Dough Fundraiser 2016 – 2017 – Christina Hall
    • Currently w/ Big Kahuna
    • More incentives
    • Look for Rep. at All American Fundraising
    • Look for new cookie dough company in general
    • Doing cookie dough in the spring next school year instead of fall
  • Carnival – Christina Hall:
    • Do not know if it is happening
    • Do not know what is going on
    • Christina and Valerie are meeting next week to discuss
  • Box Tops – Absent:
  • Jog-A-Thon – Christina Hall:
    • May 18th is the Jog-A-Thon
    • Need volunteers (15)
    • We need to photo copy the tally sheets
    • Now called Beaver Dash
    • We need to get fundraising envelopes out by May 5-6th
    • When are we doing the assembly?
      • Check with Stacy
    • Christina has someone doing the t-shirts and the order needs to be placed by the 27th
    • Amy has pizza and pump-it-up cards
    • Our goal is $12,000 which means ideally each child would bring in $5/each
    • Going to be the 1st week in October next school year
    • Prizes:
      • Everyone gets a t-shirt
      • $15 – Raise $15 and you get a raffle ticket for an iPod (1 iPod for K-2nd and 1 iPod for 3-5th)
      • For each additional $15 raised, you get an additional raffle ticket for the iPod
      • Top earner from each class gets lunch and Wii with the principal
      • Top class for K-2 and 3-5th get movie and snack party
      • $10 – Raise $10 and you get a bowling pass
      • $5 – Raise $5 and you get a free pizza card
      • For every 5 pledges you get a raffle ticket for Pump-It-Up prize
  • Staff Appreciation – Christina Hall:
    • Christina will make sure coffee guy has all required permits
    • Friday – Sesame Doughnuts @ $6.50/dozen
    • Tuesday – Subway – Christina and Beth will pick-up
    • Monday – Breakfast and we need people to bring stuff
    • Thursday – Sweets and Treats – Need people to bring stuff


  • Need a child care provider that actually shows up